Facilities Manager

Ballet BC is an internationally renowned creation-based contemporary dance company led by Artistic Director Medhi Walerski. Deeply committed to presenting new work by established and emerging choreographers in addition to acclaimed repertoire, the 20-dancer company performs today's most sought-after Canadian and international choreography. Ballet BC tours regionally and internationally to its regular performance season at the Queen Elizabeth Theatre in Vancouver, and is a leader and resource in the community through dance education opportunities, community and audience outreach, and professional development activities which serve to provide greater access to our art form.

The largest dance organization in British Columbia, Ballet BC is located on culturally vibrant Granville Island in the heart of Vancouver, situated on the traditional, ancestral and unceded territory of the Coast Salish peoples-the Sḵwxwú7mesh (Squamish), Stó:lō and Səl'ílwətaʔ/Selilwitulh (Tsleil-Waututh) and xʷməθkʷəyə ̓ m (Musqueam) First Nations. Recognized as one of the world's most livable cities, Vancouver is surrounded by wild, natural beauty.

Ihre Aufgaben

The Facilities Manager is responsible for the day-to-day management of Ballet BC's new artistic and administrative home at 1286 Cartwright Street on Vancouver's Granville Island, the city's premier arts and culture community. The primary functions of this role are to oversee and coordinate non-Ballet BC studio and venue rentals; hire, liaise and coordinate with external vendors and contractors as necessary in order to maintain the facility and upkeep office systems; and oversee facility health and safety procedures and protocols. The ideal candidate will possess strong organizational and customer service skills, excellent problem-solving abilities, and have an interest in working with a wide range of people and departments, preferably within an arts environment.

As a Ballet BC employee, you would have access to the following perks:

• Tickets to Ballet BC performances

• Access to our private, in-house fitness facility

• Discounted rates at on-site physio clinic

• Discounted rates for classes (ballet, yoga, pilates, etc)

• Discounted staff parking at Granville Island

• Paid first aid training

ROLE AND RELATIONSHIPS

• Develops and maintains positive relationships with employees as well as service providers

  related to the facility

• Works closely with the Artistic and Production teams on the general maintenance of the facility in relation to its use by Ballet BC artists and collaborators

• Works closely with the Development team around the use of Ballet BC spaces for events

• Maintains a strong working relationship with the Managing Director and Director of Artistic Operations around revenue-generating activities involving the use of the facility., Facility Management

• Serves as on-site facility manager, identifying general maintenance issues and major repairs, Sources, selects, and negotiates with contractors, and ensures that the work of vendors, contractors, and other service providers meets the needs of the facility

• Manages and supervises a team of contractors responsible for various aspects of facility operations, including maintenance, cleaning, and security

• Manages current IT systems in conjunction with IT contractors (specifically wifi, voip and server, not email and software)

• Ensures public spaces, offices and studio spaces are clean and welcoming at the onset of each shift

• Maintains access codes and keys for all staff and artists

• Develops an annual facility budget with the Managing Director and ensures that expenses are kept within budgetary constraints.

• Works with Ballet BC leadership to develop and implement facility operational policies and procedures including procedures for the efficient use of space, energy and other resources in the facility

• Stays up-to-date on industry trends and best practices related to facility management and uses this knowledge to improve facility operations

• Ensures that the facility complies with all relevant laws and regulations, including those related to safety, accessibility, and environmental sustainability

• Ensures the safety and security of the facility and its occupants through implementing emergency plans and protocols and responds to any building safety issues reported by employees, guests or contractors

• Serves as a Ballet BC fire liaison, assists in the event of an emergency at the facility, and ensures compliance with Vancouver Fire Department policies

• Serves as the primary point of contact for health and wellness consultants regarding equipment and space, ensuring it is fully operational and safe

• Acts as primary liaison with Granville Island management (CHMC)

• Acts as backup Facilities Manager for the Production Facility in Burnaby when the company is on tour

Office Management Support

• Manages leases and maintenance contracts on office equipment such as photocopier and postage machine

• Orders office supplies, kitchen supplies and any janitorial supplies not provided by the cleaning contractor

• Distributes deliveries to all departments and provides front desk support when working on site

Rentals and Events

• Ensures renters are compliant with contractual agreements related to the use of Ballet BC spaces and that spaces are used safely and respectfully

• Works with event producers and the Development team to ensure that events have the necessary support to operate simultaneously

• Occasionally provides on-site technical support to studio users regarding the use of in-studio filming/streaming equipment and sound systems for classes and rentals; orient new users and renters on equipment

• May be asked to schedule space tours for artists and renters or serves as on-site point of contact for facility rentals

Ihr Profil

• Minimum two years' experience in facility or operations management, preferably within a performing arts or hotel environment

• Event management, stage management, hospitality management or comparable experience would be an asset

• Experience working with contract workers and negotiating service agreements

• Understanding of administrative processes including accounting activities

• Superior judgment and interpersonal skills with a strong solutions-oriented approach

• Self-motivated with the ability to work both independently and as part of a team

• Strong organizational and time management skills

• Excellent written and oral communication skills

• Ability to lift 50 lbs

• Access to a car would be an asset

Wir bieten Ihnen

Please note that the nature of this role does not allow for remote work. Shifts will be Monday to Friday during company business hours, likely starting at 8:00am.

Compensation: Annual salary of $63,500 and enrolment in company benefits plan

Kontakt

Please send your resume and cover letter by 5pm on August 24, 2023 via email to hr@balletbc.com.