Procurement Operations Officer

Procurement Operations Officer

Ebene

Full time

2024-07-15

Posted Today

R-15966069

Empowering Africa's tomorrow, together...one story at a time.With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.My Career Development Portal: Wherever you are in your career, we are here for you. Design your future. Discover leading-edge guidance, tools and support to unlock your potential. You are Absa. You are possibility.Job SummarySupport the team in the operational function of the Procurement Department.
Ensure compliance to Group Policy and regulatory/legal regulations and laws at country level.
Have good stakeholder relationships and is committed for timely and quality service delivery.
Achieve all Procurement related Performance targets as agreed with the line manager
Assist the team in end-to-end Procurement process (RFP to contract signature and handing over)Job DescriptionAccountabilitiesBusiness Management:Support the team on all supplier projects/contracts end to end up from RFP to contract handing over to business.Ensure compliance with mandatory outputs within the Group Policy/local legislations/regulatory bodies.Prepare contract documentation, variations, change control notes, extensions, renewals and addendums as required.Support internal stakeholders and the Procurement Team in all Coupa related tasks/queries/issues as required.Provide cover for other team members as requiredExecute processes in place for phone bills/invoices.Action activation/ de-activation of SIM Cards until completion of the process for mobile phones - ordering, delivery, complaints handling and follow up with service providersAction requests for ordering of cheque books and continuous cheques as per system/process in placeCarry out any cognate duty in support of the
Procurement team and BusinessFinancial Management :Support the team to ensure delivery of the ABML savings targetsEnsure that all materials are procured within agreed parameters of cost, quality and delivery of performanceAnalyse Sourcing spend on a regular basis as requestedContribute to the implementation of cost savings and efficiency improvement measures, in line with the COO StrategyStakeholder Management :Develop stakeholder relationshipsEngage with business on as a client facing role to deliver projects from a Procurement/Sourcing Business Partner perspective.Monitor outputs against Service Level Agreements regarding procurement issuesEscalate unresolved queries/requests emanating from Suppliers and Internal Customers to Management.Control:Ensure PSL/MSL is updated at all timesEnsure all signed contracts are uploaded on Coupa within first week of contract signature.Ensure that all activities and duties are carried out in full compliance with legal/regulatory requirements,
Enterprise- Wide Risk Management Framework and internal Policies and Policy Standards.Perform snap checks as requiredManage Controlled stationery and stock items.Fully assist and actively engage in the Pre-Audit preparatory works prior to any audit.Ensure procedure manuals are updated at all timesParticipate in the Business Continuity Management testingSupport the team in timely preparation and submission of all Procurement/Risk/Control and Governance/Regulatory/COO/RBS/Opco related Ml and Reports.Role/Person Specification (Knowledge, Expertise and Experience) Essential:Diploma calibre with commercial experience and a strong sourcing backgroundRelationship management skills - internal and externalExperience of managing communications across multiple business functions.Understanding the local supply market.Preferred:Understanding of regulatory and risk management requirementsComprehensive understanding and knowledge of banking products and servicesDiploma with minimum 2
years relevant experience in Procurement or equivalent of 5 years bank related experienceKnowledge & Skills: Commercial EffectivenessPersonal and Interpersonal SkillsCommunication and InfluenceCustomer ObsessionStakeholder ManagementDecision MakingSolution orientedTechnical Competencies: CIPS Certificate/Diploma or any other related qualifications acceptable to Management Behavioural Competencies:The ability to explain complex information clearly and simplyGood team playerPositive Can-Do attitudeActive listening skillsAbility to work under pressure and deliver on tight deadlinesEducationFurther Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)