ZOE, the Institute for Future-Fit Economies, is an independent think & do tank based in Cologne founded in 2017. We are dedicated to policy-oriented research and evidence-driven advocacy for a future-fit economy. At the interface of politics, research, and civil society in the EU, we develop impulses for an economy that enables people to live well within planetary boundaries.
Ihre Aufgaben
The advertised position will sustain our day-to-day operations primarily by providing support in the areas of Office Management and IT Administration . As part of a motivated and impact-driven team you will carry out a variety of tasks, including:
Management of Incoming and Outgoing Correspondence: Efficiently handle and distribute incoming and outgoing mail, including invoices and important documents. Maintain organized records of all incoming and outgoing correspondence for easy reference. Finance and Accounting Support: Assist the finance and accounting team with administrative tasks, such as digitizing receipts and ensuring up-to-date records. Collaborate with the team to maintain financial data accuracy and compliance. IT and Systems Administration Assistance: Provide support in IT and systems administration, which includes managing user accounts (on- and offboarding) in M365, software administration for MS office and others, and handling subscriptions. Onboarding new team members Support the IT helpdesk in collaboration with the team and an external partner. Support purchasing of new equipment, manage repairs, maintain and update list of assets and hardware inventory. Office Management: Oversee general office management tasks in Cologne, ensuring compliance with house rules and company policies. Provide ad-hoc remote office management support as needed to maintain a smooth and efficient office environment, including sourcing and supplying the offices with essential supplies (e.g., coffee, equipment, etc).Ihr Profil
A motivating working environment in a small think & do tank that has made it to the top of EU politics in a short space of time - A strategic, agile, value and purpose-oriented working style - Flexibility of working time and place, supporting a healthy work-life-balance - A dynamic organization that is in the exciting phase of scaling up its activities, We are looking for people who share our core principles: value orientation, sustainability, agility and selforganisation. Your profile should include the following skills and knowledge:
Thoroughness , attention to detail and diligence in completing your tasks Very good self-organisation skills A team player personality and ability to work in a multicultural and international team Trustworthiness and sensitivity in processing/handling confidential information Confident handling of MS Office and MS Teams Fluent English and good command of written and spoken GermanFurthermore, some of the following competencies would be advantageous:
1-2 years of practical experience or equivalent training in office management, administrative support, systems administration or as a personal assistant Knowledge of workflows in (non-profit) organisations/young organisations or start-ups Experience in supporting accounting processesWir bieten Ihnen
We are looking for someone with full-time availability (40 hours/week) , where working hours can be arranged flexibly. However, please note that the completion of the tasks requires your regular presence in our office in Cologne (at least two days per week). The starting date is as soon as possible , The gross salary for a 40-hour contract amounts to €3000.00/month . Initially, the contract will be limited to 6 months with the possibility of extension to one year- however as the position is intended to contribute to the long-term development of the organization, we are looking forward to a permanent cooperation.
Kontakt
Please send your CV (maximum one page) and a motivation letter (maximum one page) as a PDF document to applications@zoe-institut.de. Please state "Administration Trainee" in the subject line and do not include a photo . In addition, we ask you to confirm in the email that you are able to work in our office in Cologne under the above-mentioned conditions. If we consider your application to be suitable, we will get back to you as soon as possible with suggestions for an online interview. If you have any questions, please contact Anja Boenke: anja.boenke@zoe-institut.de, Visit us at www.zoe-institut.de/en 2
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