Head of Department - Project Acquisition and Tender Management

Department Core Responsibilities

• Identification of suitable tenders on the market and analysis of tender documents (Terms of Reference / ToR) to determine fulfilment of administrative and organisational requirements to assess whether to proceed with a tender
• Coordinate the EoI / tender teams in the preparation of expressions of interest (EoI) and tender documents in compliance with deadlines
• Communicate with national and international partners, subsidiaries, funding organisations, clients, and project staff to ensure all tender requirements are met.
• Ensure the accuracy and completeness of all administrative documents prepared and received
• Formulate non-technical proposal components (e.g. description of project personnel, quality management, logistics) in the project language
• Format documents to the highest quality standards using Microsoft Office products
• Compile and submit the final EoI / offer documents
• Manage and maintain relevant data and databases Educational Background
• University Degree (Bachelors or Masters) in a relevant field

Very strong language skills:

• Fluent in English and French (excellent spoken and written language skills)
• Ideally strong proficiency in Spanish OR German
• Portuguese language skills are a plus Required Expertise / Profile
• Several years of experience managing projects and/or teams
• Strong leadership abilities with excellent communication, time-management, and organizational skills
• Strategic thinking and problem-solving competency
• Expertise in Microsoft Office (Word, Excel) and managing large documents and graphics
• Organisational skills, especially when working under time pressure
• Ability to work independently with a strong sense of responsibility and flexibility
• Previous experience in acquisition support or global tender management within international development cooperation is an advantage

Our Offer:

• An interesting and challenging position in the field of international project management
• A dynamic, multicultural, and open-minded work environment
• Flexible working hours and a modern, global corporate culture with flat hierarchies
• A competitive salary, ranging from EUR 55,000-60,000, depending on experience and qualifications