Manager HR and General Affairs

Our client is the European Headquarter of a leading Japanese Manufacturer of industrial machines with worldwide several thousand employees, less than hundred working in the European Headquarter in Germany.

Ihre Aufgaben

• The position "Manager HR and General Affairs (m/f)" has been newly created. It is planned to relocate the Headquarter to Munich. To help manage the process of relocation and to bring more efficiency into the HR section of the company, a Manager HR, who should also be in charge of General Affairs issues, will be hired.

  Objectives of the job

  This position concentrates and manages the HR activities of the company:

• Takeover of current HR-related Tasks

• Implementation of the relocation of headquarter activities to Munich

• Gradual creation and introduction of HR structures & systems

  Main tasks

  Takeover of current HR tasks:

• Support for all employees on a variety of subjects, i.e. special leave, company policies and benefits, special situations and diverse requirements

• Employment contracts, certificate of employment for the local staff

• Payroll administration

• Support for Japanese Expatriates, i.e. income tax declaration, supported by external advisor such as tax advisor; Assistance for new Japanese Expatriates for visa und health insurance application, supported by external advisor such as "Ausländeramt", tax advisor etc.

• Administration of Personnel files such as employment contracts, CV, certifications as well as holiday requests

• Audit (Income Tax Audit, Transfer Price documentation)

• Job safety and occupational medicine

  Implementation of the relocation of headquarter activities to Munich:

• Updating all personnel files such as employment contracts

• Building up good relationship with Work Council ("Betriebsrat") and its members

• Negotiation with Work Council

  Gradual creation and introduction of HR structures & systems:

  • Essential job functions -

• Consultant & support to solve labor relation issues - by suggesting the solution and coordinating the process and drafting documents and conducting meetings with employee(s) and employer

• Manage HR compliance - by monitoring company's handbook and policies and employment contract, and suggesting and drafting revised them; by updating German law and suggesting necessity action and drafting recommended changes; by planning training or education program for Managers and Staff.

• Manage hiring process - by coordinating all the hiring processes and preparing supportive materials (e.g. Ob description, Questionnaire list etc.); by joining interview session; by preparing work contracts; by planning education program for Managers.

• Introduction of compensation system and its maintenance - creating and introducing compensation plan for all the employees and its maintenance by suggesting and consulting compensation plan of the company, which include bonus system and appraisal system and fringe benefit and so on; by updating market data and German law change and suggesting necessity action; by providing useful tools; by planning group consolidated plan to provide better benefit to employees.

• Manage human development and education - by coordinating training and education for Managers and Staff as needed; by planning or arranging training program for each company; by consulting succession plan of each company, subsidiary and branch office.

• Implement HR strategy - by planning and coordinating training program such as to penetrate the company's mission, vision and value; by planning succession plan for senior manager position in each company, subsidiary and branch office.

  • Common job functions -

• Maintaining professional and technical knowledge - by attaining job-related certification; by keeping up on industry trends; and by applying that knowledge to the job.

• Acting on constructive feedback - by being open to feedback from peers, supervisors, and clients; and by using the feedback to improve performance.

• Improving processes - by examining departmental work processes, research procedures, administrative procedures, etc.; and by recommending changes where appropriate.

• Upholding work standards - by maintaining professional conduct and appearance; by realizing one's own limitations and seeking assistance when needed; and by using established communication channels.

  Position within the company hierarchy

• The owner of the position reports to Managing Director

  Closely working together with

• Other Managers

• Bookkeeping staff

  Travelling

• Occasionally within Germany to visit the branch office

  Annual salary

• The final amount depends on the experience and background of the candidate

  Place of work

• Munich

Ihr Profil

• University degree or equivalent combination of education and experience

  Professional experiences

  "Must have-Skills":

• Experience in working in HR Department (such as a HR Referent or HR Manager)

• In-depth knowledge in HR Management issues

• Experience in negotiation with Work Council

  "Nice to have"-Skills:

• Experience at international company or at middle sized company with subsidiaries in other European countries advantageous

• Supervisory skills and management experience advantageous

  Language skills

• German: Mother tongue

• English: Business fluent

  Personal skills

• Very high communication skills and intercultural competence

• Be eager to keep updated practical knowledge of the HR & Labor relations in Germany

• Good planning/ organizational skills and time management

• Ability to successfully and productively multitask

• High sense of responsibility