Procurement Data & Systems Administrator

Clermont Hotel Group offers a rich and diverse portfolio for a range of guest needs, and helps its employees forge lasting and successful careers in hospitality. An experienced hospitality company, we offer a warm, guest-centred experience - but we are, at our heart, a people-company and strive to connect personally with our guests, partners, investors, and colleagues to create an extraordinary experience for all.

Clermont Hotel Group encompasses unique brands, offering something different for everyone, across our 17 hotels and 5,000+ bedrooms, not to mention our 120+ meeting and event spaces across the capital.

Ihre Aufgaben

The Data and Systems Administrator role will primarily be responsible for administering, co-ordinating and maintaining the procurement data and systems, more specifically the Source to Contract Management System (S2C), Procure to Pay (P2P) master data and supplier catalogues, and the Preferred Supplier List (PSL), but may be required to take ownership of other data and or systems as determined by the Group Head of Procurement. This role will report directly into the Group Head of Procurement, providing data and analytical support to the central procurement Category Managers to ensure they can develop and execute their relevant category strategies across key spend sub-categories. They will play a key role in supporting the business to deliver maximum value and financial returns across our operations, and ensuring they are sustainable and compliant to procurement policy and processes. To administer, manage and provide reporting insights into spend and volume data, and process compliance, to ensure the procurement team can optimise costs while balancing service levels, operational efficiency and the groups strategic business objectives. This role is responsible for the administrative tasks to maintain all procurement data and systems, and as a business to ensure we are compliant to relevant processes and Procurement Policy, being a key department conduit on data requirements with internal and external stakeholders This role will be expected to maintain the relevant data systems, and support on the creation of reports and reporting dashboards, and measure compliance to process and internal policies.,

• Work with the Group Head of Procurement and wider Procurement team to streamline and improve processes aligned to the Procurement Core Focus Strategy

• Managing and maintaining all data systems - the central contracts database and Source to Contract Management System, supplier catalogues and PSL

• Maintaining data integrity and ensuring the teams are adhering to process

• First line of support for issue resolutions in relation to Procurement related P2P matters

• Responsible for the supplier onboarding process, Source to Contract system processes, including Pre-Qualification Questionnaires, monitoring and managing approvals and P2P upgrades

• Oversee end-to-end data flow between supplier set ups and ensure amendments are updated

• Working with wider Procurement team to streamline and improve processes

• Supporting the implementation & integration of the new P2P platform & eCommerce Procurement systems, acting as the key conduit for suppliers during the onboarding stages

• Providing guidance and training on Procurement systems & processes where required

• Supporting Procurement Category Managers with raising central POs within P2P system

• Managing and issuing reports including weekly spend and monthly contract renewals overviews, and dashboards

• Running reports on contract validity and alerting relevant Category Managers

• Creating spend reporting as required to support monthly and quarterly reviews

• To produce periodic Excel & Powerpoint dashboard reports

• Supporting in the development and roll-out of operating procedure updates as and when required

• Using analytical skills to obtain, analyse and interpret data

• Management of Procurement Sharepoint page and central comms.

Ihr Profil

• Strong working knowledge of purchasing tools

• IT Proficient in use of Microsoft Office programmes - Excel (to pivot table level), Powerpoint, Word

• Experience working with, and maintaining, master data within systems

• Previous experience working with P2P & S2C systems

• Excellent written, communication and spoken presentation skills

• Ability to analyse data and present business recommendations

• Good appreciation of working within a procurement related function, & ideally from within a Hospitality oriented role/business

• Demonstrates good inter-personal skills and develops good working relationships

• Organised, able to multi task, plan & prioritise work

Wir bieten Ihnen

• Access to discounts and cashback through a huge range of retailers and service providers via our online benefits portal

• Great Recognition program

• ...and many more!