Executive Assistant

Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world's most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit InterSystems.com.

Ihre Aufgaben

The Management Assistant will provide a full range of administrative support to the Managing Director responsible for the DACH region, based at our Darmstadt office. Candidates must be fluent in German, have excellent written and spoken English and previous EA experience supporting senior level Managers. It is essential you are highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.,

• Support the Managing Director in the demanding day-to-day business.

• Managing time, coordinating appointments, preparing for meetings and business events,

• Preparation of business reports, presentation and meeting documents.

• Handling general correspondence and administrative tasks.

• Organizing business trips, performing the expense claims

• Supporting other departments in various projects and events, Throughout the application process, your Data will be processed for recruitment purposes - mainly, to determine your qualifications for employment with InterSystems and to reach a hiring decision. Our recruitment purposes include:

• setting up, conducting, and evaluating interviews,

• administering employment tests for applicants,

• assessing your skills and suitability for a particular role,

• verifying your Data,

• performing reference or (educational/professional) background checks (where applicable), and

• generally managing the hiring process and communicating about it with you.

  Such processing is carried out as necessary for the purposes of taking steps, at your request, as a data subject, prior to potentially entering into a contract, consistent with Data Protection Laws, in particular with regard to the solicitation, evaluation, and selection of applicants for employment.

  Who We Share Your Data With

  We take care to allow access to your Data only to those who require such access to perform their tasks and duties, and to third parties who have a legitimate business purpose or other lawful ground for accessing it. Whenever we permit a third party to access your Data, we implement appropriate measures to ensure your Data is used in a manner consistent with this Notice and that those parties are duly bound by confidentiality obligations or appointed as a Data Processor. Please note that the provision of your Data is not mandatory; however, without your Data we will not be able consider your application for the position.

  Your Data will be shared with the relevant local InterSystems affiliate for the location of the position for which you have applied. In addition, your Data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by InterSystems to help operate this site on behalf of InterSystems, as the Data Controller, to facilitate and support our recruitment and hiring process.

  Europe Only

  If you are a job applicant in the United Kingdom, European Economic Area, or Switzerland (collectively, "Europe"), our legal basis for processing your Data described above will rely on the following legal bases:

• it is in our legitimate interest (which are not overridden by your rights, particularly taking into consideration the safeguards that we put in place);

• we need your Data to perform a contract with you, i.e., to administer an employment or work relationship with us;

• to comply with applicable immigration and/or employment laws and regulations;

• we have your consent to do so. Where we have requested your consent to process your Data, you have the right to withdraw your consent at any time;

• to protect your vital interests or those of another person; and/or

• to protect the rights and interests of InterSystems, our employees, applicants, and others, as required and permitted by applicable law.

Ihr Profil

• 3+ years as an assistant supporting senior-level executives in a corporate environment

• Proven ability to work in a high volume, fast-paced environment

• Ability to communicate effectively with all levels of the organization in German and in English

• Possess excellent organization and time management skills,

• Flexible attitude towards your work and highly reliable

• Strong attention to detail

• Good proofreading and grammatical skills

• Proficiency in MS Office 365

• Bachelor's Degree preferred; Associates Degree

Kontakt

located at www.InterSystems.com/ISCUKIDTA., More information about InterSystems' Global Trust program and the data protection, privacy, and security protections and safeguards is available at www.InterSystems.com/GlobalTrust.

If you have any comments or questions about this Notice, you may contact us at any time at GlobalTrust@InterSystems.com. Please provide your preferred first name or nickname (if different from first name provided above).